Rules & Terms
The Expo consists of forty selected authors (first come, first served basis) from a variety of genres. Each author will be provided half of a 6 foot table for the display and sale of his or her book(s), and will be responsible for accepting payments.
Layout: Expo will be held in the Community Room at the library. There will be 6 foot tables, 30 inches wide in the room. Two authors will share one table and tablecloths will be provided. The tables will be numbered 1, 2, 3, 4, etc. A layout map of the tables with author assignments will be e-mailed to all selected authors one week prior to the event.
Set-up Process: Set-up on all author tables should be complete by 2:45 pm on the day of the event. We suggest you bring 10 to 20 books and have more available if needed. To eliminate congestion in unloading books and display items, you will be assigned a group number with a designated time to unload books. We ask that you use the west entrance and not the main entrance to the library when loading and unloading. A refreshment table will also be available in the room for authors and guests.
Marketing: to insure a successful event we need your help. Each author will be provided with an email flyer for the event and other promotional materials. We expect you to promote this event by e-mailing flyers to your client list and other book lovers. We also suggest calling or e-mailing friends and inviting them to drop by to visit you at the library that day. Ask them to spread the word. Consider having a complimentary bookmark printed up to distribute with your book or to potential buyers. This should include your name, the name of your book(s) and your website if you have one.
Liability and Release: Author has read and agrees to all terms and conditions of participation in the Desert Writers Expo. Author hereby releases, indemnifies and holds harmless the Palm Springs Writers Guild, the Rancho Mirage Public Library, the City of Ranch Mirage, and all of their employees, volunteers, representatives, assignees, affiliated organizations, vendors and suppliers from any and all claims, losses, liabilities, demands, damages, theft or costs (including attorney’s fees), and for any injury suffered before, during, or after the Desert Writers Expo or as a result of negligence or other acts, foreseen or unforeseen and howsoever caused, and for any loss of or damage to any of the author’s work, equipment, or any items of personal property. Author hereby releases the foregoing entities from all actions, claims, demands that he/she, his/her assigns, heirs, legal representatives now have or may hereafter have for injury, death, damage to, or theft of personal property, equipment or books. Author is strongly encouraged to carry liability, personal injury, and theft insurance for their books, their personal protection, their assistants and their customer’s protection.
Contact Person: JoAnne Lake firstname.lastname@example.org